Question 1

1. NAME

Accepted Answer

The name of the Association shall be The NIA Retirees' Association Mumbai and shall be termed 'Association' herein after.

Question 2

2. LOCATION

Accepted Answer

The office of the Association shall be located at the office c/o NFGIE,HO at 6th floor, New India Assurance Building ,87 M.G.Road, Mumbai 400 001 Phone No 22708519/520. Email address: niarasmumbai@gmail.com.

Question 3

3.	AIMS AND OBJECTS:

Accepted Answer

a)      To promote and to protect the well being of the members of the Association.
b)    To earn the legitimate rights and privileges of retirees by collective bargaining and if necessary through legal means.
c)     To render mutual help and support to members and their families when necessity arises.
d)    To have family 'get-together' once in a year in order to create social binding and better understanding among the members of the Association.
e)     e) To render financial help in case of calamities to any member or to any particular  group or people in a state of the country. 
f)      f) To have tie-ups with social and cultural organisations, to wipe out social evils and to promote cultural and social welfare activities.
g)     To deal with any other matter effectively as deemed it fit by the Managing Committee/General Body of the Association.

Question 4

4.	MEMBERSHIP:

Accepted Answer

All retirees/widower retirees or exgratia retirees or other eligible dependants of retirees of New India Assurance Co. shall be members of this Association.  Membership shall be granted to all eligible members by the Managing Committee on receipt of the prescribed application form alongwith subscription amount from eligible persons.      A member shall cease to be a member of the association on any of the following grounds:
A)     By resignation and acceptance of the same by the Managing Committee.
B)   By default to pay the annual subscription within the stipulated period as stated above.
C) Membershipof any member shall be terminated if found necessary by 2/3rd members present in  the general body convened by the consideration of the same if the member is acting against the interests of the Association.  Re-admission of such a member shall be considered after 6 month only if the general body as stated above approves. An amount of Rs.100/- towards re-admission fee shall be charged in such situations.

Question 5

5.	FEES:

Accepted Answer

The initial subscription fee at the time of admission of a member shall be Rs.500/. Thereafter each member has to pay Rs.100/- annually. The annual subscription shall be paid in advance by members on or before 31st March of the previous year, failing which Rs.25/- will be charged for each month's delay for a maximum of 3 months, subject to the discretion of the Managing committee. However, the initial subscription fee shall be Rs.250/- for family retirees, ex-gratia retirees and their eligible dependants.  The annual subscription in respect of such retirees or their eligible dependants shall be Rs.50/- only. The membership fee in case of retirees who draw monthly income amount below Rs.2000/- shall be Rs.100/- and the yearly membership fee in respect of such retirees shall be Rs.25/-. The membership shall automatically vest in case of death of an existing member.  Life Membership of Rs.1500/- for pensioners and Rs 750/- for family pensioners in lieu of annual subscription. The Association can also accept one time Life Membership fees of Rs.1500/- (500 + 1000) & Rs 750/- (250+500) for family pensioners in lieu of annual subscription at the time of admission of a member.

Question 6

6.	MANAGING COMMITTEE:

Accepted Answer

1.     PRESIDENT
2.     SECRETARY
3.     JT SECRETARY
4.     TREASURER
5.     3 MEMBERS

In addition Zonal/Divisional Committees can be formed and the same to be intimated to the Managing Committee as and when formed for better coordination and efficient administration.

Question 7

7.	DURATION

Accepted Answer

The term of office of the Managing Committee shall be ONE calendar year and would end on the date of the Annual General Body meeting.

Question 8

8. ELECTION OF MANAGING COMMITTEE:

Accepted Answer

The election of the Managing Committee members could be either by voice vote or by secret ballot if situation warrants so by the General Body during the Annual General Body Meeting.  Only members who are present in the General Body Meeting are eligible for voting.  Members who have defaulted payment of subscription will not be allowed to contest the election or to be considered for  a post in the Managing Committee. Vacancies arising in the Managing Committee during the course of a particular year shall be filled  up by the Managing Committee.

Question 9

9.	ACCOUNTS & AUDIT:

Accepted Answer

The annual membership fees collected from the members shall be reflected as revenue income of the Association for the year to which such fees pertain. In case of life membership fees of Rs. 1500 (Rs 500/-Subscription fees and Rs. 1000/- Life membership fees)/750 (Rs 250 subscription fees and Rs.500/- life membership fees) collected by the Association, the entire amount shall be credited to  a ‘Special Fund Account’. Each year an amount equal to annual subscription shall be credited to the income and expenditure account till the amount in the ‘Special Fund’ is fully exhausted.  The Association shall meet its expenses towards pursuit of ‘Aims & Objectives’ set forth in Para 3 of the Bye-Laws from the annual income reflected in the Income & expenditure Account. On the motions concerning financial issues, four out the five Executive Committee Officers must be present, of which one must be the Treasurer.
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Question 10

10. AUDITORS:

Accepted Answer

An auditor shall be appointed by the General Body in  order to audit and check the accounts of the Association.

The Auditor shall audit the accounts of the Association and prepare the audit report before 7 days of the date fixed for Annual General Body Meeting. Income Tax returns shall be filed after Audit of the Final Accounts and receipt of certified Audit Report of the Financial Year in question.

Question 11

11.  MEETINGS:

Accepted Answer

Managing Committee shall meet at least once in 4 months and thrice in a year.  However emergency M.C. Meeting shall be conducted to consider urgent and immediate matters.
The Annual general body meeting shall be convened within 2 months of the end of the financial year of the Association i.e. before 31st May every year.
An ordinary general body meeting shall be convened during the course of every working year as decided by the Managing Committee. 10 days notice shall be given to members for all the above meetings.
Special General Body  meeting could be convened at the discretion of the Managing Committee for emergency purposes giving atleast 4 days notice.

Question 12

12:  QUORUM :

Accepted Answer

The quorum for the General Body Meeting shall be 25 or 1/5th of the number of members on the rolls of the Association as on that date, whichever is less.  If the quorum is not present within one hour from the time appointed for holding the meeting, the meeting shall stand next week at the same time and place.  No further notice shall be served for such adjourned meeting.  If at the adjourned meeting also quorum is not present, the members present shall constitute the quorum.
The quorum for the Managing Committee meetings shall be 4.

Question 13

13.	NO CONFIDENCE MOTION:

Accepted Answer

Any member can move a no-confidence motion if he has the written support of at least 15 members and an extra general body meeting shall be convened in such a situation by the Managing Committee giving15 days notice to all members.

Question 14

14.	PRESIDENT AND VICE PRESIDENT:

Accepted Answer

The President and in his absence the Vice-President shall preside over the above meetings.  In the absence of both persons any other member suggested by the General body can preside over the meeting.

Question 15

15.	SECRETARY:

Accepted Answer

The Secretary will be responsible for properly executing/implementing the decision taken at the Managing Committee meeting and General Body meeting.  He should record the minutes of all meetings and get approval in the next such meeting. He should  attend day-to-day work with the help of Joint Secretary.  All such records shall be kept with the secretary. He shall prepare Annual reports for presentation in the General Body  meeting. He can incur expenditure up to Rs.1000/- for day-to-day purposes and if in excess the consent of the Managing Committee shall be taken.  All vouchers shall be sanctioned and passed for payment to the Treasurer by any of the office bearer in the Managing Committee.

Question 16

16.	JOINT SECETARY:

Accepted Answer

The Jt. Secretary shall assist the Secretary in all his activities and shall substitute him in his (Secretary's) absence.

Question 17

17.	TREASURER:

Accepted Answer

Treasurer shall issue receipts, pay or reimburse the amounts payable by the Association on proper voucher. He shall keep correct accounts of Income and Expenditure and prepare Annual Accounts and Balance Sheet and get the accounts audited by the appointed Auditor.

Question 18

18.	AUTHORITY:

Accepted Answer

The ultimate authority in all matters relating to the administration of the Association  shall be the General Body.

Question 19

20.	WORKING YEAR:

Accepted Answer

The working year shall be from April to March.

Question 20

21.	FINANCE:

Accepted Answer

All monies received by the Association shall be credited to the bank account of the Association within 7 days of receipt of the money by the Treasurer and he shall keep with him cash not exceeding Rs.1000/- for meeting day-to-day expenses.  As far as possible the Treasurer shall transact the business of the Association through cheques.
The cheques shall be jointly operated by the Treasurer along with any one of the other office bearers in the Managing Committee namely, President/Vice President/Secretary/Joint Secretary.

Question 21

22.	AMENDMENTS:

Accepted Answer

Amendment of these byelaws shall be made only with prior notice to  members and with the approval of 2/3rd majority of members present in the General Body meeting.

Question 22

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Accepted Answer

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Question 23

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Accepted Answer

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CONSTITUTION

1. NAME

2. LOCATION

3. AIMS AND OBJECTS:

4. MEMBERSHIP:

5. FEES:

6. MANAGING COMMITTEE:

7. DURATION

8. ELECTION OF MANAGING COMMITTEE:

9. ACCOUNTS & AUDIT:

10. AUDITORS:

11. MEETINGS:

12: QUORUM :

13. NO CONFIDENCE MOTION:

14. PRESIDENT AND VICE PRESIDENT:

15. SECRETARY:

16. JOINT SECETARY:

17. TREASURER:

18. AUTHORITY:

20. WORKING YEAR:

21. FINANCE:

22. AMENDMENTS:

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